Now that you’ve signed up, you can invite your colleagues to join your organization.
Within the Invopop console, click on your name on the bottom left corner, and select Configure , where organization is the name of your company.
You may be prompted to enter login again, and you’ll be redirected to the organization settings page.
Click on the Members tab on the left. You’ll see a list of all the members in your organization.
Click on the Invite button on the top right corner.
Fill in the form with your colleagues’ email addresses and position and click on Send.
Your colleagues will receive an email with a link to join your organization and will be able to access any workspace associated with your organization.
Now let’s create your first workflow. We’ll start with a simple workflow that generates a PDF invoice.
Go back to the workspace, by clicking on the Workspaces tab, selecting your workspace and clicking on Go to Console or simply opening a new tab in https://console.invopop.com.
Click on the Workflows on the left sidebar. You’ll see a list of all the workflows in your workspace.
Click on the Create workflow button on the top right corner. You’ll see a list of template workflows that you can use to get started.
Select the “PDF Invoice” template and click on Load template.
Let’s add a step that sets the Document state to Sent after the PDF is generated. Click on the + button below the top right corner and select Set State in the right sidebar.
You should now see the configuration of the Set State step, otherwise click on the step you’ve just added. Select Sent in the State dropdown.
Click on the Save Draft button save your draft workflow. Now click on Publish so you can start using it in your workspace.
Now let’s upload an invoice to your workspace that we’ll later send to the ‘PDF Invoice’ workflow.
You can upload document manually from the Console or by using the API.
In the Console, click on Invoices on the left sidebar.
Click on the New invoice button on the top right corner. You’ll be redirected to the document editor.
The document editor has two modes: the visual view and the code view. Switch to the code view by clicking on the toggle below the Save button.
Copy the invoice example below and paste it in the code view.
Next, we’ll process the invoice by sending it to the ‘PDF Invoice’ workflow we set up earlier. You can do this manually from the Console or by using the API.
In the Console, click on Invoices in the left sidebar.
Select the invoice you just uploaded. This will open the document editor.
Click Select Workflow in the top-right corner to open the workflow selection dialog.
Select the workflow you want to run — in this case, PDF Invoice — and click Run Workflow.
You’ll see the Status of the invoice update to Sent, confirming it’s been processed.
That’s it! You’ve successfully processed your first invoice.Next up: learn how to correct an invoice in the Correct an Invoice tutorial.